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Using an IMAP Email Program with MyMail.tstc.edu

Apple Mail 3.0 (Leopard)
Apple Mail 2.0
Thunderbird 2.0
Outlook 2007
Windows Mail

Generic instructions for any IMAP email program
  1. Enable POP/IMAP access for your MyMail Gmail account.
    • Sign in to mymail.tstc.edu.
    • Click Settings at the top of any Gmail page.
    • Click Forwarding and POP/IMAP.
    • Select Enable IMAP.
  2. Setup your email client using the instructions that Google has provided for your client.

Apple Mail 3.0 (Leopard)

Please note that if you're adding your MyMail.tstc.edu address to Apple Mail 3.0 for the first time, your mail will be automatically configured for POP access. In order to configure IMAP, please follow these steps:

  1. Click Mail > Preferences....
  2. On the Accounts tab, click the + button to add a new account.
  3. Fill in the new window with the following information:
    • Full Name: [your name]
    • Email Address: your full email address [username@mymail.tstc.edu]
    • Password: your mymail.tstc.edu
    • Important: please deselect the box next to 'Automatically set up account'
  4. Click Create.
  5. Fill in the following Incoming Mail Server information:
    • Account Type: Select IMAP
    • Incoming Mail Server: Change this to: imap.gmail.com
    • User Name: your full email address [username@mymail.tstc.edu]
    • Password: your mymail.tstc.edu
  6. Click Continue.
  7. Enter the following Outgoing Mail Server information:
    • Outgoing Mail Server: smtp.gmail.com
    • Use Authentication: selected
    • User Name: your full email address [username@mymail.tstc.edu]
    • Password: your mymail.tstc.edu password
  8. Click Continue.
  9. Review your Account Summary, and click Create.
  10. Check Google's recommended client settings, and adjust your client's settings as needed.

Apple Mail 2.0

To set up your Apple Mail client to work with Gmail:

  1. Enable IMAP in Gmail.
  2. Open Apple Mail.
  3. Click 'Mail,' and select 'Preferences...'
  4. Open the 'Accounts' tab, and click the plus sign (+) along the bottom to add a new account.
  5. Select 'IMAP' in the 'Account Type' drop-down menu.
  6. Enter your name and Gmail address in the appropriate fields, then click 'Continue.' Google Apps users: Enter your full email address in the format 'username@mymail.tstc.edu.'
  7. Enter 'imap.gmail.com' next to 'Incoming Mail Server'; enter your MyMail ID for your 'User Name'; enter your MyMail password; then click 'Continue.'
  8. For Outgoing Mail Server, enter 'smtp.gmail.com'; select 'Use Authentication'; enter your mymail.tstc.edu email address next to 'User Name'; and enter your MyMail password. Then click 'Continue.'
  9. If setup is successful, you'll see the screen below. Then just click 'Done.'
  10. Click the 'Server Settings...' button.
  11. Verify that 'Outgoing Mail Server' is smtp.gmail.com:username@mymail.tstc.edu.
  12. Verify that 'Server port' is 587.
  13. Verify that 'Use Secure Sockets Layer (SSL)' is checked.
  14. Enter your mymail.tstc.edu next to 'User Name,' enter your mymail.tstc.edu password, and click 'OK.'
  15. Click 'Advanced' and check the box next to 'Use SSL.' (The port changes to '993.')
  16. Check Google's recommended client settings, and adjust your client's settings as needed.

* Did you click 'Save Changes' after enabling IMAP in Gmail? To ensure that Gmail can communicate with your mail client, be sure to click Save Changes on the Forwarding and POP/IMAP settings page.


Thunderbird 2.0

Note: if you're using an older version of Thunderbird, we highly recommend upgrading to version 2.0.

To set up your Thunderbird client to work with Gmail:

  1. Enable IMAP in Gmail. Make sure you click Save Changes when you're done.
  2. Open Thunderbird, and select Tools > Account Settings.
  3. Click Add Account.
  4. Select the Email account radio button and click Next. The Identity screen appears.
  5. Enter your full name in the Your Name field. Enter your mymail.tstc.edu email address (username@mymail.tstc.edu) in the Email Address field, and click Next.
  6. Select IMAP as the type of incoming server you are using. Enter imap.gmail.com in the Incoming Server field.
  7. Set the Outgoing Server to smtp.gmail.com and click Next.
  8. Enter your full email address (username@mymail.tstc.edu) in the Incoming User Name and Outgoing User Name fields, and click Next.
  9. Enter a name for your email account in the Account Name field, and click Next.
  10. Verify your account information in the dialog box, and click Finish.
  11. Select Server Settings from the folder list below your new account.
  12. Update the Port value to 993.
  13. In the Security Settings section, select SSL from the Use secure connection options.
  14. Select the 'Check for messages at startup' checkbox and the 'Check for new messages every 10 minutes' checkbox.
  15. Click Outgoing Server (SMTP) in the folder list.
  16. Select the smtp.gmail.com (Default) entry from the list and click Edit. The SMTP Server page appears.
  17. Enter smtp.gmail.com as the Server Name and set the Port to 587.
  18. Select User name and password and enter your full email address (username@mymail.tstc.edu) in the User Name field.
  19. Select TLS from the Use secure connection radio buttons and click OK.
  20. Click OK to save your changes and exit the Account Settings dialog.
  21. Check Google's recommended client settings, and adjust your client's settings as needed.

Outlook 2007

To set up your Outlook 2007 client to work with Gmail:

  1. Open Outlook.
  2. For new setups, select Do not upgrade.
  3. Click Yes.
  4. Enter your display name, email address (username@mymail.tstc.edu), and your mymail.tstc.edu password.
  5. Select the 'Manually configure server settings or additional server types' checkbox.
  6. Select Internet E-mail.
  7. Settings: name, full email address (username@mymail.tstc.edu')
    • In the Account Type dropdown menu, select IMAP
    • Incoming mail server: imap.gmail.com
    • Outgoing mail server (SMTP): smtp.gmail.com
    • In the 'User Name' field, enter your full email address (username@mymail.tstc.edu')
    • After creating these settings, clicking Next takes you to the end of the setup.
  8. In the Tools menu, select Options then Mail Setup. Under 'Email Accounts,' click E-mail Accounts.
  9. Select an account, and click Change above the list of accounts. Click More Settings, then the Advanced tab.
    • Incoming server must be 993, and must use SSL encryption.
    • Outgoing server can use 587, TLS encryption.
  10. Click the Outgoing Server tab. Make sure that 'My outgoing server (SMTP) requires authentication' is selected. The radio button 'Use same settings as my incoming mail server' should also be selected.
  11. Click OK > Next > Finish > Close > OK.
  12. Check Google's recommended client settings, and adjust your client's settings as needed.

Windows Mail

To set up your Windows Mail client to work with Gmail, just follow these steps:

  1. Open Windows Mail. The wizard pops up if it's your first time using it; otherwise, simply click Tools > Accounts > Add.
  2. Enter your name, then click Next.
  3. Enter your mymail.tstc.edu email address (username@mymail.tstc.edu), and click Next.
  4. Choose IMAP, and fill in the following information:
    • Incoming mail (POP3 or IMAP) server: imap.gmail.com
    • Outgoing e-mail server (SMTP) nam: smtp.gmail.com
    • Check 'Outgoing server requires authentication'; click Next.
  5. Enter your full email address (username@mymail.tstc.edu) and your mymail.tstc.edu password, and click Next.
  6. Click through (the checkbox is optional), then click Finish.
  7. Select Tools > Accounts > IMAP account, then select Properties > Advanced.
    • Enter given port numbers, check both secure connection boxes, and click Apply.
    • Click Close.
  8. Check Google's recommended client settings, and adjust your client's settings as needed.




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